Forward your 500-page NHAI, CPWD, or PWD tender PDF to Civil Sahab on WhatsApp. Our AI reads every clause, extracts the Bill of Quantities, applies current DSR and market rates, flags hidden penalty clauses, and sends you a competition-ready priced Excel BOQ — all within minutes.
The Government of India's infrastructure spending is at an all-time high. Morgan Stanley projects investment to rise from 5.3% of GDP in FY24 to 6.5% by FY29. NHAI alone manages over 77,000 km of highways with 8,000+ km under active construction. The Central Public Procurement Portal lists over 1,17,000 active tenders at any given time, with nearly 18,000 closing every single day.
For contractors in the ₹5 Cr – ₹100 Cr range, this means more opportunities than ever — but also more competition, tighter deadlines, and zero room for estimation errors. The contractors who can bid faster and more accurately will win.
Every government tender comes as a massive PDF — 300 to 800 pages of technical specifications, BOQ schedules, special conditions, and legal clauses. Today, your estimation team is doing all of this manually. Here's what that really costs you:
Your engineers manually scan the tender PDF, identify BOQ tables scattered across hundreds of pages, and re-type every single line item into Excel. For a 250-item NHAI BOQ, this takes 3–5 full working days. That's 3–5 days of senior engineers doing data entry instead of engineering.
Government tenders embed critical liability conditions deep inside the document — liquidated damages for delays, defect liability periods, retention money clauses, performance guarantee requirements, and bonus/penalty schedules. A single missed clause in a CPWD or NHAI tender can wipe out your entire 8–12% margin.
Material and labour rates change every quarter. If you're still referencing last year's DSR (Delhi Schedule of Rates) or SOR (Schedule of Rates), you're either pricing too high — and losing the tender — or pricing too low — and winning at a loss. In states like Rajasthan, UP, or Maharashtra, rate differences of 10–15% between districts are common.
You can't afford to hire a full estimation team. Most contractors in the ₹5–50 Cr range have 1–2 estimators handling everything — from reading tender documents and extracting BOQs to calculating quantities, sourcing rates, and preparing the final bid. When 3–4 tenders drop in the same week, something always gets missed.
CPWD tenders follow the Delhi Schedule of Rates. NHAI uses MoRTH specifications. State PWDs have their own SOR formats. Municipal corporations have different templates altogether. Your estimation team has to mentally switch between formats on every new tender — introducing inconsistency and errors at every step.
When you're manually handling 200+ line items with quantities, units, rates, and calculations, errors are inevitable. A misplaced decimal point, a wrong unit conversion (cubic metres vs. cubic feet), or a missed BOQ item can turn a profitable bid into a guaranteed loss. And in government tenders, you can't revise after submission.
Civil Sahab doesn't just extract the BOQ — it gives you a complete analysis package that would take your estimation team days to prepare manually. All delivered to your WhatsApp in minutes.
Our AI reads through the entire tender document — whether it's 100 pages or 800 — and automatically identifies and extracts every Bill of Quantities table. It pulls out item descriptions, quantities, units of measurement, and specification references with high accuracy, even from scanned PDFs and poorly formatted government documents.
Forget outdated rate cards. Civil Sahab applies current Delhi Schedule of Rates (DSR), state-specific Schedule of Rates (SOR), and market rates for materials and labour — mapped to the specific location of your project. Whether your tender is in Rajasthan, Tamil Nadu, or Uttar Pradesh, you get rates relevant to that region.
The AI reads the General Conditions of Contract (GCC), Special Conditions, and addendums to identify and flag clauses that directly impact your profitability — including liquidated damages, defect liability periods, retention money, performance bank guarantees, price variation formulas, and bonus/penalty schedules.
For every BOQ item, Civil Sahab cross-references the relevant Indian Standard (IS) code specifications — IS 456 for concrete, IS 1786 for TMT bars, IS 2720 for soil testing, and hundreds more. This ensures your pricing accounts for the correct material grades and testing requirements specified in the tender.
The final output is a clean, professionally formatted .xlsx file — not a locked PDF report. Every cell is editable, so you can adjust rates, add your overheads, contractor profit margins, and any additional items. It's ready to plug into your final bid document or import into your existing estimation workflow.
Along with the priced BOQ, you receive a plain-language risk summary for the entire tender. It highlights every financial risk, unusual condition, or deviation from standard practice — presented with severity ratings so you know what needs attention before you finalize your bid.
No dashboards to learn. No software to install. No login credentials to remember. If you can forward a PDF on WhatsApp, you can use Civil Sahab. The entire process takes less time than making a cup of chai.
Open WhatsApp. Forward the raw tender PDF — whether it's from CPPP, NHAI, state PWD portal, or a private tender email — directly to Civil Sahab's verified WhatsApp number. No sign-up forms. No registration. No file size limits to worry about.
Our AI engine reads the entire tender document end-to-end. It identifies the Bill of Quantities, extracts every line item with quantities and units, cross-references them against current DSR/SOR rates and IS code specifications, and scans all conditions of contract for risk clauses.
Within minutes, receive two deliverables right in your WhatsApp chat: a fully priced, editable Excel BOQ with all line items, quantities, units, rates, and amounts — plus a Tender Risk Report that highlights every clause that could impact your margins.
Indian government tenders come in many formats — each department has its own structure, item numbering, and specification standards. Civil Sahab is trained on all of them.
Central Public Works Department tenders follow the Delhi Schedule of Rates (DSR) and CPWD Specifications. Civil Sahab understands the CPWD item numbering system, applies current DSR rates with applicable premiums, and accounts for CPWD-specific conditions like composite rates, extra items, and deviation limits.
National Highways Authority of India tenders follow MoRTH (Ministry of Road Transport & Highways) specifications for road construction. Civil Sahab applies MoRTH item codes, standard bid document (SBD) formats, and highway-specific BOQ structures covering earthwork, sub-base, base, bituminous layers, bridges, culverts, and ancillary works.
Every state Public Works Department has its own Schedule of Rates — from UP PWD SOR to Maharashtra PWD SOR, Rajasthan PWD SOR, Tamil Nadu PWD SSR, and more. Civil Sahab maps BOQ items to the relevant state SOR, applies state-specific rates, and handles the variations in item descriptions and measurement conventions across states.
Municipal corporations, development authorities, and urban local bodies issue tenders for water supply, drainage, sewage treatment, road construction, and building projects. These often follow a mix of CPWD and state PWD standards. Civil Sahab adapts to the specific format used by each municipal body.
Private developers, real estate companies, and industrial clients issue tenders in non-standardized formats. Civil Sahab handles these as well — extracting BOQ data from custom formats and applying current market rates for the specified location. Whether it's a commercial complex in Gurugram or a factory in Pune, we've got you covered.
Indian Railways, Military Engineering Services (MES), and border infrastructure projects have their own specification standards and BOQ formats. Civil Sahab handles these specialized formats, including RDSO specifications for railway works and MES standard schedule of rates for defence construction projects.
Here's what changes when you stop doing tender estimation the old way and start using an AI that understands Indian construction tenders.
| Task | Manual Process | With Civil Sahab |
|---|---|---|
| Read & Understand Tender Document | 4–6 hours of reading a 500-page PDF, noting down key sections manually | AI reads entire document in under 2 minutes, identifies all key sections automatically |
| Extract BOQ from Tender PDF | 1–2 days of manual data entry, re-typing item descriptions, quantities, and units into Excel | Complete BOQ extraction in minutes — every line item, quantity, unit, and specification reference |
| Apply Current Material & Labour Rates | Half a day calling suppliers, checking old rate cards, and guessing the rest | Current DSR/SOR rates applied automatically, mapped to your project's specific location |
| Check for Hidden Penalty Clauses | Often skipped due to time pressure. When done, takes 2–3 hours of careful reading | Every clause scanned and flagged with severity rating — liquidated damages, retention, guarantees |
| IS Code Compliance Verification | Rarely done at estimation stage. Engineers rely on memory and past experience | Automatic cross-reference against IS 456, IS 1786, IS 2720, and hundreds more |
| Total Time per Tender | 3–5 working days | Under 15 minutes |
| Tenders You Can Bid On per Month | 3–5 at most | As many as you want — no capacity limit |
| Software Required | Excel, PDF reader, rate databases, physical files | Just WhatsApp. That's it. |
Everything you need to know about using Civil Sahab for your tender estimation workflow.
Civil Sahab is an AI-powered tender estimation assistant that works entirely on WhatsApp. You forward a tender PDF to our WhatsApp number, and our AI reads the entire document, extracts the Bill of Quantities (BOQ), applies current DSR/SOR material and labour rates for your project location, flags hidden penalty clauses and risk conditions, and sends you back a fully priced, editable Excel BOQ along with a Tender Risk Report — all within minutes. No app download, no software installation, no learning curve.
Civil Sahab supports all major Indian government tender formats including CPWD (Central Public Works Department), NHAI (National Highways Authority of India with MoRTH specifications), state PWD tenders (Rajasthan, UP, Maharashtra, Tamil Nadu, and all other states), municipal corporation tenders, railway tenders (RDSO specifications), defence construction (MES), and private/commercial tenders. Our AI is trained on the specific item numbering, specification standards, and BOQ formats used by each of these departments.
No. Civil Sahab works entirely through WhatsApp — the app you already use every day. There's no separate app to download, no website to log into, and no account to create. Just save our WhatsApp number, forward a tender PDF, and you'll receive your priced BOQ and risk report right in the chat. It's that simple.
Civil Sahab uses the latest published Delhi Schedule of Rates (DSR), state-specific Schedule of Rates (SOR), and MoRTH rates as its base. These are cross-referenced with current market data for material and labour costs specific to your project location. The rates are updated regularly to reflect the latest published government schedules. You always receive an editable Excel file, so you can fine-tune any rate based on your own supplier quotes or local knowledge before finalizing your bid.
Yes. We understand that many government tender documents are scanned copies, sometimes with poor print quality or handwritten annotations. Civil Sahab uses advanced OCR (Optical Character Recognition) combined with AI to extract BOQ data even from scanned documents. While digital PDFs give the best results, our system is specifically designed to handle the messy, real-world tender documents that Indian contractors deal with daily.
The "Found Money" Guarantee is our way of letting you test Civil Sahab risk-free. Send us a past tender that you've already estimated manually (or even one you lost), and we'll run it through Civil Sahab completely free of charge. You'll see exactly where your manual estimation deviated — missed items, rate gaps, penalty clauses that were overlooked — and judge the value for yourself. There's no obligation and no credit card required.
For most tenders, you'll receive the priced BOQ and risk report within 5–15 minutes of sending the PDF. The exact time depends on the length and complexity of the document — a 100-page CPWD tender may take 3–5 minutes, while an 800-page NHAI tender with multiple BOQ schedules may take 10–15 minutes. Either way, it's a fraction of the 3–5 days your team currently spends.
Absolutely. We take data security and confidentiality extremely seriously. All communications are protected by WhatsApp's end-to-end encryption. Your tender documents are processed securely and are never shared with third parties, competitors, or anyone else. We understand that tender information is commercially sensitive, and our systems are designed to ensure your data remains completely confidential.
The Tender Risk Report is a plain-language summary of every clause in the tender that could impact your profitability. It covers: liquidated damages and delay penalties, defect liability period requirements, retention money percentages, performance guarantee and earnest money requirements, price escalation or de-escalation formulas, bonus/penalty schedules for early/late completion, insurance requirements, and any unusual or non-standard conditions. Each item is rated by severity (high, medium, low) so you can prioritize what needs attention.
Civil Sahab is built for Indian civil construction contractors, estimation consultants, and project managers who bid on government and private tenders. Whether you're a contractor handling ₹5 Cr highway projects or a ₹100 Cr builder bidding on multiple state PWD tenders simultaneously, Civil Sahab helps you estimate faster and more accurately. It's especially valuable for small and mid-sized contractors who don't have a large estimation team but need to compete with firms that do.
Yes — and you should. Civil Sahab gives you a starting point with current published rates, but every project is unique. The Excel file is fully editable, so you can adjust individual item rates based on your own supplier quotes, add your overhead percentages, contractor profit margin, and any additional line items. Think of Civil Sahab as doing 90% of the heavy lifting in minutes, so your team can focus on the strategic 10% — rate negotiation, margin optimization, and bid strategy.
Your first tender analysis is completely free — no credit card, no commitment. After that, we offer flexible pricing plans based on the number of tenders you process per month. For exact pricing and plans, just send us a message on WhatsApp and we'll share the current options. Given that a single estimation mistake can cost lakhs, the ROI from using Civil Sahab pays for itself on the first tender.
We're so confident in Civil Sahab's analysis that we're offering you a free test — no strings attached. Send us a past tender that you estimated manually (even one you lost), and we'll run it through our AI completely free. You'll receive:
No credit card. No commitment. No sales call. Just send a tender and see the difference.
Send Your Past Tender — It's FreeTrained on Delhi Schedule of Rates with CPWD item codes and specifications
Understands highway BOQ structures, MoRTH specifications, and standard bid documents
Supports state-specific SOR from UP, Rajasthan, Maharashtra, Tamil Nadu, and more
End-to-end encrypted via WhatsApp. Your tender data is never shared or stored insecurely